Temporary General Clerk I

About the Role:

As a General Clerk I, you will be an integral part of our administrative team, providing essential support to various departments within the organization. You will perform a range of clerical duties to ensure smooth day-to-day operations, contributing to the efficiency and effectiveness of our business processes.

Essential Job Responsibilities:

• Perform routine clerical tasks such as data entry, filing, photocopying, scanning, and faxing documents.
• Sort, organize, and distribute incoming mail and packages, and prepare outgoing mail for dispatch.
• Assist with basic accounting and bookkeeping tasks, such as processing invoices, expense reports, and purchase orders.
• Maintain accurate records and documentation, both electronic and paper-based, ensuring confidentiality and security of sensitive information.
• Answer phones, take messages, and route calls to appropriate personnel in a professional and courteous manner.
• Greet visitors and direct them to the appropriate individuals or departments, providing assistance as needed.
• Coordinate scheduling and calendar management for meetings, appointments, and events.
• Collaborate with team members to support special projects or initiatives as assigned.
• Monitor office supplies inventory and place orders as needed to ensure adequate stock levels.
• Adhere to company policies and procedures, including those related to safety, security, and compliance with regulatory requirements.

Qualifications:

• High school diploma or equivalent qualification required.
• Prior experience in a clerical or administrative support role is preferred but not required.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and other basic computer skills.
• Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Effective communication skills, both verbal and written, with a professional and friendly demeanor.
• Ability to work independently with minimal supervision, as well as collaboratively within a team environment.
• Adaptability and willingness to learn new tasks and take on additional responsibilities as needed.
• Reliability and punctuality in attendance, with a commitment to fulfilling job duties consistently and efficiently.
• Basic understanding of office equipment such as printers, scanners, and photocopiers.

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